How many jobs a technician can run in a day comes down to four inputs: shift length, time on site, drive between jobs, and fixed overhead. Change any one and the answer moves. Put in your numbers below. Nothing is saved or sent.
The formula
Available minutes = shift × 60 − fixed overhead. A day of n jobs needs one drive out, n jobs, and n − 1 drives between them, which is n drives in total. So:
jobs per day = ⌊ available minutes ÷ (time on site + drive per job) ⌋
The calculator rounds down, because a job you can only half-finish isn't a job. Fixed overhead is everything that happens every day regardless of job count: the morning load-out, paperwork, the lunch break and the drive home if it's paid.
Why drive time is the lever
Time on site is set by the work. You can't do a furnace replacement faster by scheduling it differently. Drive time between jobs is set largely by how jobs were booked. Jobs promised in the order the phone rang make trucks cross their own territory. Jobs offered in an order the map allows don't.
That's why the calculator asks for two drive numbers. The difference between them is what travel-time scheduling is meant to capture: the same crew, the same hours and the same work, with less road in between.
Getting honest inputs
- Time on site: use arrival-to-completion from your job records, not the booked block, which includes travel.
- Drive now: the average gap between one job's completion and the next job's arrival. It includes some idle time, so it's slightly pessimistic, which is fine.
- Drive in map order: estimate it by re-sequencing one real day by hand on a map, or by looking at your best-run day of the last month.
The jobs per day per technician article walks through the method with worked examples.
What to take away
- Jobs per day comes from available minutes ÷ (time on site + drive per job). Round down.
- Time on site is fixed by the work. Drive time is mostly fixed by how jobs were booked.
- Measure from your own job records. Industry averages hide everything that matters.
Common questions
How many service calls should a technician run per day?
Use the formula above with your own numbers. Two companies in the same trade can have very different answers because of job mix, territory size and how they book.
Why does a small drive change make such a big difference?
Drive happens once per job. Shaving fifteen minutes off each drive across five jobs frees seventy-five minutes, which is often enough for one more job.
Is this calculator saving my data?
No. It runs entirely in your browser.